Franchise documents, one per location, every month
Bring the PDF your network already approves and the sheet you already close each month. Papely writes each location's copy, emails it to whoever reads it there, and keeps a board of what came back.
No credit card · 20 free documents a month
The same job, on the third of every month
The document itself is settled: the layout went through your brand and your legal team, and the figures come out of the system you already close the month in. Neither of those is the problem. The problem is that there are thirty-eight of them, each carrying different numbers, each going to a different person — and that next month there will be thirty-eight more. So it gets done by hand: export, duplicate, change the name, change the figures, attach, send, and then answer the four people who say nothing arrived.
What Papely writes on it, and what it leaves alone
Papely does not lay the settlement out and does not do its arithmetic. It takes the PDF your network already approves and writes four things onto it, in the same place on every copy.
- grey — the PDF you upload, untouched
- dashed — what Papely writes on each copy
- The location
- Its name and its code. Two text fields: you place them once, on one page, and every copy prints its own.
- The period
- The month this copy covers. A date field, so July's run and August's run differ by the sheet you import — not by a template you edit.
- The lines
- A table field: the columns are fixed, the number of rows is not. One location closes with four lines and another with eleven, and the page grows downward to fit.
- The closing figure
- A text field like any other. It arrives already calculated in your sheet, and Papely writes it where you placed it.
Papely does not add anything up
The cells of a table are literal values and the closing figure is a text field. Subtotals, tax and totals arrive already calculated in the sheet you import — the same figures your own system produced — and Papely prints them onto the page. Nothing is recomputed, which also means a figure that is wrong in the sheet will be wrong on the document.
Three of these you do once. The fourth is the monthly run.
Setting it up is a one-off. After that, sending the month is importing a sheet and pressing send.
Upload the approved PDF
The one your network already uses — the settlement layout, the zone report, the circular. It goes up once and is reused every month, and the original page is not modified.
Place the fields
Drag each field where it belongs: the location, the period, the table of lines, the closing figure. Text, image, date, QR and table. You do this once and every copy prints in the same place.
Bring the sheet you already close
Import it as .xlsx or CSV — up to 500 rows and 100 columns, so a network of five hundred locations fits in one run. A row per location, your column names matched to your field names once, and the column that says where each copy goes.
Send the month, and read the board
Each location gets its own copy at its own address, as its own link. The board fills in as the answers come back. Next month you swap the sheet and press send again.
The board is the answer you give the network
This is the part that usually goes missing. When a franchisee says their settlement never arrived, going through your sent folder proves nothing — it shows what you sent, not what reached them. Every copy Papely sends leaves as its own link, so each one carries its own state and its own date. You can say that this location's document was delivered on the 2nd and downloaded on the 3rd, and that this other one bounced and never got past the mail server.
There is no fifth state for “opened”. Papely does not report email opens, and that is deliberate: corporate mail scanners fetch a message's images before any human sees it, so the figure counts as read things nobody read. On a network you have to answer to, four states that mean something are worth more than five where one of them lies.
- Papely handed the message over for delivery.
- The receiving mail server accepted it.
- It came back. The address is wrong or the mailbox is refusing it — and you find out before the franchisee does.
- Someone followed that location's link and got the document.
Last March's link still opens
A document Papely delivered keeps its own clock, separate from your generation history. A franchisee who deleted the email in March and needs the figure in September follows the same link they were sent and gets the same document — without asking you to send it again, and without you digging it out.
Counted per document, from the day that document went out — not from the day the run was made.
- Free
- 90 days
- Pro
- 2 years
- Enterprise
- no limit
When the figures are that location's own business, ask for a code
A settlement carries one location's numbers, and numbers travel once they are in a mailbox. On a send you make from the web you can require a code before the download: a box you tick for that particular run. It arrives switched off, and it is set when you create the send.
The code goes to the address the document was sent to. The page has no field that accepts an address, so it cannot be pointed at another mailbox.
It is six digits and it expires. Asking for a new one retires the previous one, and a code can only be tried a limited number of times.
Once it has been entered, that person downloads again for the next 24 hours without repeating the step — that document and no other.
It belongs to the manual send from the web. A run started through the API, the Google Sheets add-on or MCP does not ask for it.
Thirty-eight settlements, closed on the third
A network with thirty-eight locations closes its month in its own system and exports one sheet: a row per location, its lines for the period, the closing figure and the address of whoever reads it there. The settlement PDF went up in January and has not been touched since. The run is one import and one send. Thirty-eight documents leave, each to its own address, and by the afternoon the board says thirty-one were downloaded, six were delivered and one bounced — and that one gets a corrected address the same day instead of a phone call three weeks later.
Thirty-eight documents a month sits well inside the 1,000 the Pro plan covers, at 19 € a month or 190 € a year. Change the PDF and the columns and the same run sends a zone report, a campaign brief with each shop's address and phone, or a circular.